Admin & Clerical Assistant

Admin and Clerical Assistant 37 hours per week

Our Client in S2, Sheffield are seeking to appoint an Administration and Clerical Assistant to be the first point of contact for pupils, parents and visitors as well as undertaking general administrative tasks. The successful candidate will be required to provide a welcoming reception service.

We are looking for someone who is customer focused and understands the importance of providing an excellent ‘front of house’ service with the following qualities:

• understands the role of the admin team within a school setting
• is a team player and able to demonstrate flexibility and adaptability to meet the needs of the School
• has exceptional interpersonal and communication skills, both written and oral
• is able to prioritise workload, meet deadlines and maintain high standard of work under pressure,
• has good IT skills including a good working knowledge of Word, Excel and willingness to learn other school software packages.
• has experience of maintaining manual and computerised records and can undertake routine financial administration

Qualifications desirable but not essential are –

• Studied to a minimum standard of GCSE (grade A* – C), or equivalent, in English and Maths
• Further education qualifications in related fields, e.g.: NVQ Business Administration ● Willing to undertake first aid training

Skills & Knowledge

• Able to use SIMS
• Knowledge of SCHOOLCOMMS or similar parent messaging E E D

system

• Able to use MS Office programs particularly Word, Excel and Outlook
• Able to work to tight deadlines, managing and prioritising time E E

Effectively

• Self-starter, with and ability to work independently & use initiative to overcome obstacles
• Efficient and meticulous in organisation
• Ability to produce letters from basic information

The Role –

MAIN DUTIES AND RESPONSIBILITIES

DUTIES

Organisation

1. Undertake reception duties, answering general telephone and face to

face enquiries and signing in visitors

2. Assist with pupil first aid/welfare duties, looking after sick pupils, liaising

with parents/staff etc.

3. Assist in arrangements for schools trips, events etc.

Administration

4. Provide general clerical/admin. support e.g. photocopying, filing, faxing,

complete standard forms, respond to routine correspondence

5. Maintain manual and computerised records/management information

systems

6. Produce lists/information/data as required e.g. pupils data
7. Undertake typing and word-processing and other IT based tasks
8. Take notes at meetings
9. Sort and distribute mail
10. Undertake administrative procedures
11. Maintain and collate pupil reports
12. Undertake routine administration of school lettings and other uses of

school premises

Resources

13. Operate relevant equipment/ICT packages (e.g. word, excel,

databases, spreadsheets, Internet)

14. Maintain stock and supplies, cataloguing and distributing as required
15. Day to day operation of uniform/snack/other ‘shops’ within the school
16. Provide general advice and guidance to staff, pupils and others as

appropriate

17. Undertake general financial administration as appropriate e.g. processing orders

RESPONSIBILITIES

18. Be aware of and comply with policies and procedures relating to child

protection, health, safety and security, confidentiality and data

protection, reporting all concerns to an appropriate person

19. Be aware of and ensure equal opportunities for all
20. Contribute to the overall ethos/work/aims of the school
21. Appreciate and support the role of other professionals as appropriate
22. Attend and participate in relevant meetings as required
23. Participate in training and other learning activities and performance

development as required

(The School name is Norfolk Community Primary School in S2 Sheffield)

Previous experience in a similar role and/or experience of working in a school or academy trust environment would be a great start but this is not essential

If you are interested in this role please click apply and/or send your CV

The School are keen to get someone in to start ASAP and to then go onto making this a permanent position.

Thanks,

Lewi White

Career Teachers Sheffield

#CTSSET

At Career Teachers we are fully compliant with Agency Worker Regulations, ensuring you receive equal treatment for pay and conditions after a 12 week qualifying period. Please ask for further details.

All quoted rates are inclusive of 12.07% holiday pay.

Important Notice: In order for you to be successful in applying for the above position you should be eligible to work in the UK, or hold a relevant work visa. Safeguarding, quality and integrity are at the heart of what we do. During the application process you are required to:

– Attend an interview in person;

– Give details for us to complete Reference checks;

– Provide an Enhanced DBS disclosure

We are committed to safeguarding the welfare of children and young people within education. We have a policy, as a matter of courtesy, to respond to all applications within three working days. However, because of the volume of applications, we are sometimes unable to reply to individual enquiries. If we have not contacted you within this specified time your application has been unsuccessful on this occasion, we encourage you to please apply for any other position that you may see in the future. Thank you. Career Teachers is a Recruitment Business and is advertising this vacancy on behalf of one of its Clients.